Successful recruitment agencies systemize. When you look at corporate America, you don’t see multi-billion dollar companies running around in circles. Instead, they have a clear system that delivers results. If you’ve walked into a fast food chain restaurant, you have an idea of how this works. Certain people behind the counter have one job and then they pass it along to others who have the next job in the process.


At any of the leading fast food bars, you have an individual pull the hot buns from a heat locker. Another places the patty and cheese on the bun. The next person places the vegetables on top of that. Finally, someone wraps and bags the burger and gives it to the client / candidate . They do this time and again in an effort to feed all the client / candidate s coming in as quickly as possible.


As an agency owner, you need to take a similar approach. You need to find a system that ensures there is constant production done. One that delivers results with little room for error.


First, you look at what you are working with. You need to look at the big picture and understand what each department does. Understand why people do what they do. This allows you to create a agency model that best uses each individual and places them in the optimum position of the process.


Next, it is important that you don’t try to reinvent the wheel unless there is good reason to. In many industries, there are “best practices” that are used because they are effective. That doesn’t mean they are always right. If you discover a way to do something more efficiently, add that to your written procedures.


If you are going to do it more than once in your agency and doesn’t rely on your genius (we’ll come to that later) then systemize it.


Even when you have the procedures in place, consider improving them. Technology and requirements change all the time. When the opportunity comes to reevaluate, take advantage of it. Most organizations agree that the procedures they used a decade ago aren’t as effective as the ones they use today.


Finally, look for success when you make changes. When you’ve made a change to the system, are you achieving better results than before? If there are service failures or problems with the new approach a month or more down the road, consider revising the system you currently have.


With the following tips, you’ll have a greater chance of success as you systemize your business. Constantly review your plans and practice test runs before you implement permanent changes. Doing so will help you work out the kinks along the way.


Or if you are hungry for this now and want to get started immediately schedule a 10 minute discovery call at www.rmi.acuityscheduling.com/schedule.php to see how you can apply inbound one to many strategies in your business now.

Andy Whitehead